Puzzle Solutions Holdings LLC

Part-time Bookkeeper & Office Assistant

Location : Location US-FL-Miami
Category
Accounting
Position Type
Full-Time

Position Overview

Now Hiring! Part-time Bookkeeper & Office Assistant

Location:
Miami, FL

Salary:
$21.00/hr - $25.00/hr
 
Schedule: Approximately 15–20 hours per week on site in Miami, FL
 
Job Summary: Reporting to the Accounting Lead, the Part-time Bookkeeper & Office Assistant is

a critical support role that ensures the accuracy, efficiency, and organization of Nuage’s financial records and office administration. This position provides day-to-day support across accounting functions, assists the sales team with reporting and client documentation, and maintains smooth operational workflows.

This position will manage bookkeeping tasks, reconcile accounts, process invoices, and prepare financial reports while also coordinating administrative duties that keep the office running effectively. This role requires strong communication skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. This is a part-time position (approx. 15–20 hours per week) with the potential to grow into a full-time role as the company expands.

 

Benefits:

  • Health, Dental and Vision insurance
  • Company sponsored 401K plan with employer matching (4% of compensation)
  • Paid vacation, holidays and other time off programs.
 
What You’ll Do:
 
Accounting & Finance Support:
  • Send daily invoices to clients and partners
  • Perform daily reconciliation of Stripe to the ERP (IE) and resolve discrepancies
  • Input and update resale exemption certificates
  • Collect receipts from employees to substantiate expense transactions
  • Follow up with vendors to update contracts and receive W-9s; assist with annual 1099 issuance
  • Support sales tax reconciliation and form filing
  • Assist with bank reconciliations
  • Assist with bookkeeping entries in Quickbooks and Ramp software
  • Manage credit reference requests and complete vendor profile forms
  • Support the accounting and sales team to follow up on net-terms payments, review the aging report for outstanding invoices, and review accounts on hold periodically

Data Entry & Analysis:

  • Input data from various reports to support budget analysis and KPI tracking
  • Track labor costs by department from agency and ADP invoices
  • Extrapolate and manage various reports from the ERP system for revenue analysis
  • Maintain accuracy and consistency across internal databases

Office & Administrative Support:

  • Order and manage office supplies and equipment
  • Handle incoming/outgoing office mail and shipping logistics

What You’ll Need:

  • High school diploma or equivalent required
  • Asssociate’s degree in Accounting, Finance, or related field preferred, but not required
  • Coursework or certification in bookkeeping, accounting, or QuickBooks (or willingness to pursue) is an asset
  • 1–2 years of bookkeeping, accounting, or administrative experience (internships, part-time, or related office work acceptable)
  • Strong attention to detail and accuracy in handling numerical data
  • Basic understanding of accounting principles (debits/credits, reconciliations, expense categorization)

  • Proficiency with Microsoft Excel/Google Sheets; experience with accounting software (e.g., QuickBooks, Xero, or similar) a plus
  • Strong organizational skills with the ability to manage multiple tasks and meet deadlines
  • Effective english verbal and written communication skills
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Comfortable working in a collaborative, team-oriented environment
  • Self-starter who is able to work independently and, at times, with little supervision
  • Bilingual in English and Spanish is a plus


If you meet the qualifications and are interested in this exciting opportunity, please submit your resume for consideration. We offer competitive compensation, benefits, and opportunities for growth and advancement.

 

Who we are:
Born in Miami, set at tables around the world, Nuage is a leading linen and event rental company with an extraordinary track record of helping customers execute their creative visions by incorporating our beautiful products when bringing milestone celebrations to life. We take pride in our extremely loyal customer base and our talented team, composed of genuinely caring individuals dedicated to delivering on our promises. We value imagination, diversity, and the growth opportunities we provide to our team. We're seeking innovative, smart, and hard-working individuals who thrive on creative thinking and ingenuity. Join us in our mission to inspire customers, create products that tell stories, and continually evolve our brand.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pay Range

USD $21.00 - USD $25.00 /Hr.

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